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Texas Suit on Sworn Account

©2014 Mark Courtois and Diane Davis

A suit on sworn account is not actually a separate independent cause of action, but rather is a procedural tool based on Rule 185 of the Texas Rules of Civil Procdure that limits the evidence necessary to establish a prima facie right to recovery on certain types of accounts. Williams v. Unifund CCR Partners Assignee of Citibank, 264 S.W.3d 231, 234 (Tex. App.--Houston [1st Dist.] 2008, no pet.); see Tex. R. Civ. P. 185. In any action founded upon an open account or claim for goods, including a claim for a liquidated money demand based upon written contract, the account is prima facie evidence that a claim for the amount is owed if a systematic record has been kept and the record is supported by an affidavit. Tex. R. Civ. P. 185. A defendant must rebut a sworn account with a sworn denial. Id.; Tex. R. Civ. P. 93(10); Canter v. Easley, 787 S.W.2d 72, 73 (Tex. App.--Houston [1st Dist.] 1990, writ denied); see also Huddleston v. Case Power & Equip. Co., 748 S.W.2d 102, 103-04 (Tex. App.--Dallas 1988, no writ) (holding that sworn general denial is insufficient). 

To prevail against a sworn denial, a plaintiff must show: (1) the sale and delivery of merchandise; (2) the amount owed is just, that is, in accordance with an agreement, or if there is no agreement, the prices are the usual, customary and reasonable prices for that merchandise; and (3) the amount is unpaid. Worley v. Butler, 809 S.W.2d 242, 245 (Tex. App.--Corpus Christi 1990, no writ). If these pleading requirements are met, and the opposing party fails to file a verified denial, the petition and affidavit are prima facie evidence of a sworn account. Tex. R. Civ. P. 185.

The four year statute of limitations applies to a breach of contract / sworn account claim. Stine v. Stewart, 80 S.W.3d 596, 592 (Tex. 2002). A party asserting the claim must sue no more than four years after the claim accrues. Id. A breach of contract claim accrues when the contract is breached. Id. Typically, in a sworn account situation, the breach is when the defendant fails to pay the amount due. If the matter involves an open account, the plaintiff's claim may not accrue until the cessation of dealings between the parties. See Capital One Bank (USA), N.A. v. Conti, 345 S.W.3d 490, 491 (Tex. App. - San Antonio 2011, no pet.). The elements of an open account are: (1) transactions between the parties; (2) creating a creditor-debtor relationship through the general course of dealing, (3) with the account still being open, and (4) with the expectation of further dealing. Capital One Bank (USA), N.A., 345 S.W.3d at 491. Unless an open account situation applies, a plaintiff needs to bring suit on a sworn account within four years from the failure of the defendant to pay the due account.